About the Company
Aviva is a multinational insurance company headquartered in London, England. As one of the largest general insurers and life and pensions providers in the UK, Aviva serves millions of customers across Europe, Asia, and Canada. We are committed to helping our customers manage their finances and protect what matters most to them. With a strong focus on innovation and digital transformation, Aviva fosters a culture of collaboration, inclusivity, and continuous learning, striving to build a better tomorrow for our customers and communities.
Job Description
Aviva is seeking a highly organised and proactive Remote Executive Liaison to provide top-tier administrative and strategic support to our senior leadership team. This is a 100% remote position, offering the flexibility of working from your home office while being an integral part of our dynamic corporate environment. You will play a critical role in ensuring the smooth operation of executive activities, managing complex schedules, and facilitating communication across various departments. As a Remote Executive Liaison, you will be the primary point of contact for executive support, responsible for anticipating needs, resolving issues efficiently, and maintaining strict confidentiality. This role requires exceptional attention to detail, strong problem-solving abilities, and the capacity to thrive in a fast-paced, virtual setting. If you are a self-starter with a proven track record in executive support and are looking for a challenging yet rewarding remote career opportunity, we encourage you to apply.
Key Responsibilities
- Provide comprehensive administrative support to multiple senior executives, including calendar management, travel arrangements (when necessary), and expense reporting.
- Coordinate and schedule complex meetings, workshops, and conferences, including preparing agendas, minutes, and follow-up actions.
- Act as a liaison between executives and internal/external stakeholders, managing correspondence and ensuring timely communication.
- Prepare and edit presentations, reports, and other corporate documents with precision and adherence to brand guidelines.
- Manage and organise sensitive information with the utmost discretion and confidentiality.
- Assist in special projects and initiatives as assigned by the executive team.
- Proactively identify and address potential scheduling conflicts or operational inefficiencies.
- Utilise various virtual collaboration tools to maintain seamless communication and workflow within the remote team.
Required Skills
- Proven experience (minimum 3 years) in an executive administrative or liaison role, preferably within a remote or hybrid setting.
- Exceptional organisational and time management skills with the ability to prioritise tasks effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration platforms (e.g., Microsoft Teams, Zoom).
- Excellent written and verbal communication skills, with a keen eye for detail and grammar.
- Ability to work independently, demonstrate initiative, and adapt to changing priorities.
- Strong problem-solving capabilities and a proactive approach to potential challenges.
- High level of discretion and ability to handle confidential information with integrity.
Preferred Qualifications
- Bachelor's degree in Business Administration, Communications, or a related field.
- Experience working in the financial services or insurance industry.
- Familiarity with project management tools.
- Certification in administrative professional training.
Perks & Benefits
- Competitive annual salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance.
- Generous pension scheme with company contributions.
- Flexible working hours within a 100% remote work environment.
- 25 days annual leave plus bank holidays, with options to purchase more.
- Access to professional development and training opportunities.
- Employee assistance program and wellbeing support.
- Discounts on Aviva products and services.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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