Personal Assistant – Career Kickstart Program

About the Company

Providence St. Joseph Health is a not-for-profit health system committed to providing compassionate care, especially to the poor and vulnerable. With a legacy spanning over a century, we operate numerous hospitals, clinics, and health centers across the Western United States, including a significant presence in Alaska. Our mission is to improve the health of our communities and we believe in fostering a diverse and inclusive environment where every employee can thrive and grow.

Job Description

Are you eager to launch your career in a dynamic and supportive environment? Our Personal Assistant – Career Kickstart Program in Fairbanks offers an unparalleled opportunity for motivated individuals with little to no prior experience to gain valuable administrative and professional skills. This full-time, on-site role is designed to provide comprehensive training and mentorship, preparing you for a successful career within the healthcare sector. You will support executives and teams, manage schedules, and contribute to the efficient operation of our Fairbanks facility. Join us and become an integral part of a team dedicated to making a difference in the lives of others.

Key Responsibilities

• Provide administrative support to senior staff and departmental teams, managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents with accuracy and professionalism.
• Organize and maintain physical and electronic filing systems, ensuring information is readily accessible and secure.
• Handle incoming and outgoing communications, including phone calls, emails, and mail, directing inquiries to appropriate personnel.
• Assist with event planning and coordination, including logistics, invitations, and material preparation.
• Support special projects and initiatives as assigned, conducting research and compiling data.
• Manage office supplies inventory and place orders as needed, ensuring smooth office operations.
• Serve as a professional and welcoming point of contact for internal and external stakeholders.

Required Skills

• Exceptional organizational skills and attention to detail.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Eagerness to learn and adapt to new challenges.
• A positive attitude and a proactive approach to problem-solving.
• High level of professionalism and discretion when handling confidential information.
• Ability to work collaboratively as part of a team.

Preferred Qualifications

• High school diploma or GED equivalent; some college coursework preferred.
• Previous volunteer or internship experience in an office or customer service setting.
• Familiarity with healthcare terminology or systems (not required, but a plus).
• Demonstrated ability to take initiative and work independently.

Perks & Benefits

• Comprehensive health, dental, and vision insurance plans.
• Generous paid time off (PTO) and holiday schedule.
• Retirement savings plan with employer contributions.
• Tuition reimbursement and professional development opportunities.
• Employee assistance program (EAP).
• Wellness programs and initiatives.
• Opportunities for career advancement within a large healthcare system.
• Supportive and collaborative work environment.

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