About the Company
The City of Pasadena is dedicated to serving its vibrant community through transparent governance, innovative programs, and efficient public services. We pride ourselves on fostering a collaborative environment where employees can make a tangible difference in the lives of our residents. Joining our team means becoming a part of a legacy of community development and public service excellence.
Job Description
This is an exciting entry-level opportunity for an enthusiastic 18-year-old to gain valuable experience in a local government office setting. As an Admin Assistant, you will provide essential administrative and clerical support to various departments, contributing to the efficient operation of public services. This role is perfect for individuals eager to learn, develop professional skills, and make a positive impact within their community. You will be supported by a welcoming team dedicated to your growth and development.
Key Responsibilities
- Perform general clerical duties including photocopying, scanning, mailing, and filing.
- Assist with data entry and maintaining accurate records and databases.
- Answer and direct phone calls, taking messages as needed.
- Greet visitors and direct them to the appropriate personnel or department.
- Schedule appointments and maintain calendars for staff members.
- Assist in preparing documents, reports, and presentations.
- Organize and maintain office supplies, requesting new supplies when necessary.
- Support office staff with various administrative tasks as assigned.
Required Skills
- Must be 18 years old at the time of application.
- Strong organizational and time management skills.
- Basic computer proficiency, including familiarity with Microsoft Office Suite (Word, Excel).
- Excellent verbal and written communication skills.
- Ability to work independently and as part of a team.
- Eagerness to learn and a proactive attitude.
- Ability to maintain confidentiality and handle sensitive information professionally.
Preferred Qualifications
- High school diploma or GED equivalent.
- Previous volunteer experience or involvement in school clubs/activities.
- Familiarity with basic office equipment (copier, scanner).
- A strong interest in public service and community engagement.
Perks & Benefits
- Opportunity to gain valuable professional experience in local government.
- Mentorship and professional development opportunities.
- Paid time off and holidays (eligibility based on employment terms).
- Potential for career growth within the public sector.
- Contribution to your local community.
- Access to employee wellness programs.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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