About the Company
Akerman LLP is a top 100 U.S. law firm recognized by The National Law Journal as one of the most innovative in the industry. With a presence across the United States, Akerman is known for its leading practices in real estate, corporate, and litigation, serving clients nationally and internationally. The firm fosters a collaborative environment focused on client success and professional growth for its employees.
Job Description
Akerman LLP is seeking a highly organized, proactive, and detail-oriented Executive Admin Support professional to join our team in Wesley Chapel, Florida. This pivotal role provides comprehensive administrative and secretarial support to senior attorneys and partners, ensuring the smooth and efficient operation of their practices. The ideal candidate will possess exceptional communication skills, a strong ability to multitask in a fast-paced legal environment, and a commitment to maintaining confidentiality and professionalism. This is an excellent opportunity for an experienced administrative professional looking to contribute to a prestigious law firm.
Key Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for assigned attorneys.
- Prepare and edit legal documents, correspondence, presentations, and reports with high accuracy.
- Handle incoming calls, screen visitors, and manage internal and external communications effectively.
- Process expense reports, invoices, and maintain accurate financial records.
- Organize and maintain physical and electronic filing systems, ensuring document integrity and accessibility.
- Assist with client billing processes, time entry, and collections as needed.
- Conduct research and compile information for various projects and presentations.
- Coordinate special projects, events, and initiatives as directed by attorneys.
- Provide general office support, including ordering supplies and managing mail.
Required Skills
- Minimum of 4 years of administrative support experience, preferably in a legal or professional services environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Ability to prioritize tasks and manage multiple deadlines effectively.
- High level of professionalism and discretion.
- Experience with legal document formatting and terminology.
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration or a related field.
- Experience with legal practice management software (e.g., Aderant, Elite, Clio).
- Notary Public commission.
- Familiarity with e-filing systems.
Perks & Benefits
- Competitive salary and comprehensive benefits package.
- Health, dental, and vision insurance.
- 401(k) retirement plan with company match.
- Paid time off and holidays.
- Opportunities for professional development and growth.
- Positive and supportive work environment.
- Life and disability insurance.
- Employee assistance program.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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