About the Company
IBM is a global leader in technology and innovation, dedicated to helping clients solve complex challenges with cutting-edge solutions. With a rich history of pioneering breakthroughs, IBM continues to drive progress in areas like AI, cloud computing, data analytics, and quantum computing. We foster a culture of innovation, collaboration, and continuous learning, empowering our employees to make a meaningful impact on the world. Join a team where your contributions are valued, and your career can thrive.
Job Description
We are seeking a highly organized and proactive WFH EA Project Lead with a strong focus on supporting our remote engineering teams. This critical role involves providing high-level executive assistance to engineering leadership while also taking the lead on various operational projects that streamline workflows and enhance team efficiency across distributed environments. The ideal candidate will be a self-starter, possess exceptional communication skills, and have a proven ability to manage complex schedules, coordinate large-scale initiatives, and anticipate the needs of a fast-paced engineering organization. This position is 100% remote, offering flexibility and the opportunity to work from anywhere within the United States.
Key Responsibilities
- Provide comprehensive administrative and project management support to senior engineering leaders, managing complex calendars, travel arrangements, and expense reports.
- Lead and manage operational projects from conception to completion, focusing on improving efficiency and collaboration for remote engineering teams.
- Coordinate and facilitate internal and external meetings, including agenda preparation, minute taking, action item tracking, and technology setup for virtual environments.
- Develop and maintain documentation, reports, and presentations for leadership reviews and team communications.
- Act as a primary point of contact for internal and external stakeholders, handling inquiries and facilitating communication flows.
- Assist with budgeting, resource allocation, and tracking for various engineering initiatives.
- Onboard new team members and ensure a smooth integration into remote work protocols and team culture.
- Identify and implement tools and processes to optimize remote team productivity and engagement.
- Anticipate needs and proactively address potential challenges, demonstrating strong problem-solving capabilities.
Required Skills
- Minimum of 5 years of experience in an Executive Assistant or Project Coordinator role, ideally supporting engineering or technology leadership.
- Proven experience managing projects independently, with a track record of successful outcomes.
- Exceptional organizational and time management skills, with the ability to prioritize and manage multiple tasks effectively in a remote setting.
- Strong proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and collaboration tools (e.g., Slack, Microsoft Teams).
- Excellent written and verbal communication skills, with a keen eye for detail.
- Ability to work autonomously and demonstrate initiative, adaptability, and resilience.
- Understanding of basic project management methodologies and tools.
- High level of discretion and ability to handle confidential information with integrity.
Preferred Qualifications
- Bachelor's degree in Business Administration, Communications, or a related field.
- Experience working in a large, global technology company.
- Familiarity with Agile or Scrum methodologies.
- Experience with project management software (e.g., Asana, Jira, Trello).
- Certifications in project management (e.g., CAPM, PMP).
Perks & Benefits
- Comprehensive health, dental, and vision insurance.
- 401(k) retirement plan with company match.
- Generous paid time off and holidays.
- Flexible work schedule and remote work options.
- Opportunities for professional development and continuous learning.
- Employee assistance program.
- Access to a vast network of industry experts and mentors.
- Parental leave and family support programs.
- Employee discounts on IBM products and services.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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