About the Company
Manulife Financial is a leading international financial services group that helps people make their decisions easier and live better. We provide financial advice, insurance, and wealth and asset management solutions for individuals, groups, and institutions worldwide. We are committed to fostering an inclusive and supportive work environment where every employee can thrive.
Job Description
We are seeking a dedicated and organized Office Aide to join our Kitchener team on a part-time basis, with hours designed to accommodate school schedules. This role is perfect for individuals looking to contribute to a professional office environment while maintaining work-life balance. You will provide essential administrative and operational support across various departments, ensuring the smooth day-to-day functioning of our office. This position offers a fantastic opportunity to gain valuable experience in a dynamic corporate setting, supporting diverse teams within a leading financial services company.
Key Responsibilities
- Perform general administrative duties such as filing, scanning, photocopying, and accurate data entry.
- Assist with mail distribution, both incoming and outgoing, and manage courier services efficiently.
- Maintain office supplies inventory, place orders, and ensure supplies are well-stocked and organized.
- Support meeting room setup and tidying, including basic refreshment preparation and post-meeting cleanup.
- Handle incoming calls professionally and direct them to the appropriate personnel.
- Assist with special projects and initiatives as directed by management, demonstrating adaptability.
- Ensure the office common areas are tidy, presentable, and welcoming for employees and visitors.
- Provide reception coverage when needed, welcoming guests, managing visitor logs, and maintaining security protocols.
Required Skills
- Excellent organizational and time management skills, with the ability to prioritize tasks.
- Strong verbal and written communication abilities for clear and concise interactions.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) for daily administrative tasks.
- Ability to work independently with minimal supervision and collaboratively as part of a team.
- High level of attention to detail and accuracy in all assigned duties.
- Reliable and punctual with a strong work ethic and a proactive attitude.
- Basic problem-solving skills and a willingness to learn new processes.
Preferred Qualifications
- Previous experience in an office or administrative support role (volunteer experience considered).
- Familiarity with general office equipment operation (e.g., multi-function printers, projectors).
- Knowledge of basic record-keeping principles and information management.
- A friendly, professional, and approachable demeanor, representing the company positively.
Perks & Benefits
- Flexible part-time hours, specifically designed to be school-hours friendly.
- Opportunity to work in a supportive, inclusive, and collaborative corporate environment.
- Valuable experience and exposure within the dynamic financial services industry.
- Access to professional development resources and internal training opportunities.
- Employee assistance program offering confidential support services.
- Located in a vibrant community with convenient access to public transportation routes.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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