About the Company
The City of Lynchburg is committed to fostering a vibrant and engaging community for its residents and visitors. Through various departments and initiatives, we strive to deliver high-quality public services, maintain infrastructure, and host community events that enhance the quality of life. Joining our team means contributing directly to the welfare and development of a dynamic municipal environment.
Job Description
We are seeking a highly organized and proactive Public Sector Events Logistics Assistant to support the planning, coordination, and execution of a diverse range of city-sponsored events. This role is crucial in ensuring the smooth operation of public gatherings, community celebrations, and official functions. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced public service environment. You will work closely with various city departments, external vendors, and community stakeholders to deliver successful and impactful events.
Key Responsibilities
- Assist in the logistical planning and execution of city-sponsored events, including festivals, public meetings, ceremonies, and workshops.
- Coordinate with internal departments (e.g., Public Works, Parks & Recreation, Police, Fire) to secure necessary resources and services.
- Manage vendor relationships, including booking venues, catering, equipment rentals, and entertainment.
- Prepare event timelines, schedules, and checklists to ensure all tasks are completed efficiently.
- Assist with on-site event setup, registration, management, and breakdown.
- Maintain accurate records of event budgets, expenditures, and post-event evaluations.
- Handle event-related communications, including drafting announcements, invitations, and follow-up correspondence.
- Provide administrative support to the events team, including scheduling meetings and managing documentation.
- Ensure compliance with all relevant city regulations, permits, and safety guidelines for public events.
Required Skills
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to work effectively both independently and as part of a team.
- Demonstrated problem-solving skills and ability to adapt to changing priorities.
- Customer service orientation with a professional demeanor.
- Ability to lift and move event-related equipment up to 25 lbs.
Preferred Qualifications
- Associate's or Bachelor's degree in Event Management, Public Administration, Communications, or a related field.
- Previous experience in event coordination or administrative support, preferably in a public sector or non-profit setting.
- Knowledge of local government operations and community engagement practices.
- Experience with event management software or CRM systems.
Perks & Benefits
- Comprehensive health, dental, and vision insurance.
- Virginia Retirement System (VRS) membership.
- Paid time off, including holidays, vacation, and sick leave.
- Opportunities for professional development and training.
- Flexible spending accounts.
- Employee assistance program.
- Contribution to community well-being through public service.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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