About the Company
Davis School District is a leading educational institution dedicated to fostering an environment of learning and growth for students and staff alike. Serving a diverse community, we are committed to providing exceptional educational experiences, comprehensive support services, and maintaining operational excellence across all our schools. Join our team and contribute to the vital administrative functions that keep our high schools running smoothly.
Job Description
We are seeking a diligent and organized individual to join our High School Office Team, specializing in Records & Management. This role is crucial for maintaining accurate student and administrative records, ensuring compliance with state and federal regulations, and providing essential support to students, parents, faculty, and school administration. The ideal candidate will possess strong organizational skills, attention to detail, and a commitment to confidentiality and excellent customer service in a fast-paced educational environment.
Key Responsibilities
- Manage and maintain comprehensive student records, including enrollment, attendance, grades, transcripts, and health information.
- Process student registrations, withdrawals, and transfers accurately and efficiently.
- Ensure strict confidentiality of all sensitive student and school information.
- Assist with data entry and maintenance of the student information system (SIS).
- Prepare and distribute official documents, such as transcripts, diplomas, and enrollment verifications.
- Respond to inquiries from students, parents, staff, and external agencies regarding records and school policies.
- Support the general office operations, including answering phones, managing mail, and scheduling appointments.
- Assist with reporting requirements for local, state, and federal educational agencies.
- Organize and maintain physical and digital filing systems.
- Collaborate with other office staff and school departments to ensure seamless administrative support.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Ability to handle confidential information with discretion.
- Effective written and verbal communication skills.
- Ability to work independently and as part of a team.
- High school diploma or GED.
Preferred Qualifications
- Associate’s degree or some college coursework in administration, business, or a related field.
- Previous experience in a school office or similar administrative role.
- Familiarity with student information systems (e.g., Skyward, PowerSchool).
- Experience with record-keeping and database management.
- Bilingual proficiency (e.g., Spanish) is a plus.
Perks & Benefits
- Comprehensive health, dental, and vision insurance.
- Paid time off and holidays.
- Utah Retirement Systems (URS) contributions.
- Professional development opportunities.
- Supportive and collaborative work environment.
- Access to employee wellness programs.
- Discounted school event tickets.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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