About the Company
The Natural History Museum of Los Angeles County (NHM) is a dynamic institution dedicated to inspiring wonder, discovering truth, and exploring the diversity of life on Earth. With a rich history spanning over a century, NHM is a leading museum in the United States, committed to scientific research, public education, and the preservation of natural and cultural heritage. Our vast collections, including extensive paleontological archives, provide invaluable resources for understanding our planet’s past. We are seeking a meticulous individual to join our team in Thousand Oaks, contributing to the essential work of preserving and making accessible our vital paleontological data.
Job Description
We are looking for a highly accurate and detail-oriented Paleontology Archive Clerk to join our team. In this critical role, you will be responsible for the precise data entry, organization, and maintenance of our extensive paleontological records, both physical and digital. Your work will directly support scientific research and the long-term preservation of invaluable fossil data. This position requires exceptional attention to detail, a methodical approach, and a strong commitment to data integrity within a scientific archival setting.
Key Responsibilities
- Perform high-accuracy data entry from physical paleontological specimens, field notes, and other source documents into digital databases.
- Verify and cross-reference existing data for accuracy and completeness, correcting discrepancies as needed.
- Organize, label, and archive physical paleontological records, including specimen catalogs, photographs, and research papers, ensuring proper preservation standards.
- Assist with scanning and digitizing historical documents and images related to paleontological collections.
- Maintain strict confidentiality and adherence to data security protocols.
- Collaborate with curators and researchers to clarify information and ensure data consistency.
- Generate reports and assist in data retrieval as required for research projects.
- Contribute to the ongoing development and improvement of archival processes and database management.
Required Skills
- Proven experience with high-accuracy data entry, demonstrating exceptional attention to detail.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and database management systems.
- Excellent organizational and time management skills.
- Ability to work independently and as part of a team in a fast-paced environment.
- Strong verbal and written communication skills.
- Ability to handle and process sensitive and confidential information with discretion.
Preferred Qualifications
- Associate's or Bachelor's degree in Library Science, Archival Studies, Earth Sciences, Biology, or a related field.
- Familiarity with paleontological terminology or scientific data.
- Experience working in a museum, archive, library, or research institution setting.
- Knowledge of digital archiving principles and metadata standards.
Perks & Benefits
- Comprehensive health, dental, and vision insurance.
- Paid time off (vacation, sick leave, holidays).
- 403(b) retirement plan with employer contributions.
- Life and disability insurance.
- Employee assistance program.
- Free admission to the Natural History Museum of Los Angeles County and other participating museums.
- Opportunities for professional development and training.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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