About the Company
Coldwell Banker Residential Brokerage is a leading name in real estate, committed to providing exceptional service and unparalleled expertise to clients across the globe. With a strong presence in Costa Mesa, we pride ourselves on fostering a professional, supportive, and dynamic work environment. We are dedicated to innovation, client satisfaction, and empowering our employees to achieve their full potential.
Job Description
We are seeking a highly organized, enthusiastic, and customer-focused Receptionist Coordinator to join our vibrant real estate office in Costa Mesa. This pivotal role is the first point of contact for our clients and agents, ensuring a smooth and welcoming experience. The ideal candidate will manage front office operations, provide administrative support, and contribute to the overall efficiency and positive atmosphere of our brokerage. If you possess excellent communication skills, a proactive attitude, and a passion for supporting a busy professional environment, we encourage you to apply.
Key Responsibilities
- Greet and welcome clients, agents, and visitors with a warm and professional demeanor.
- Answer and direct incoming calls efficiently, taking messages and providing information as needed.
- Manage incoming and outgoing mail, packages, and deliveries.
- Maintain the cleanliness and organization of the reception area and common spaces.
- Schedule appointments and manage meeting room bookings for agents.
- Provide administrative support to agents and management, including data entry, filing, and preparing documents.
- Assist with office supply inventory management and ordering.
- Handle basic IT troubleshooting and liaison with external support when necessary.
- Process general inquiries and direct them to the appropriate department or individual.
- Assist with event coordination and special projects as requested.
- Maintain confidentiality of sensitive information and uphold professional standards.
- Perform other duties as assigned to ensure the smooth operation of the office.
Required Skills
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and multitasking abilities.
- Ability to work independently and as part of a team.
- Professional and friendly demeanor with a strong customer service orientation.
- High level of attention to detail and accuracy.
- Ability to handle sensitive information with discretion.
Preferred Qualifications
- Previous experience in a real estate office or similar professional environment.
- Familiarity with CRM software or real estate specific platforms.
- Associate's degree or relevant certification in office administration.
Perks & Benefits
- Competitive salary and benefits package.
- Opportunity for professional growth and development within a leading real estate firm.
- Supportive and collaborative team environment.
- Paid time off and holidays.
- Health, dental, and vision insurance options.
- 401(k) retirement plan.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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