About the Company
United Parcel Service (UPS) is a global leader in logistics, offering a broad range of solutions including the transportation of packages and freight, the facilitation of international trade, and the deployment of advanced technology to more efficiently manage the world of business. With a history spanning over a century, UPS is committed to innovation, customer service, and providing a dynamic and supportive environment for its employees worldwide. Join a team that values integrity, teamwork, and excellence.
Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our professional office in Peoria, Illinois. This vital role supports our local operations by ensuring efficient office administration, providing clerical support, and facilitating smooth communication within the team and with external partners. The successful candidate will be a proactive problem-solver with excellent communication skills and a commitment to maintaining a professional office environment. This position comes with full benefits, reflecting our commitment to our employees’ well-being.
Key Responsibilities
- Manage and maintain office calendars, scheduling appointments and coordinating meetings.
- Prepare and edit documents, presentations, and reports using Microsoft Office Suite.
- Handle incoming and outgoing correspondence, including mail, emails, and phone calls.
- Maintain organized physical and electronic filing systems.
- Assist with data entry, record keeping, and basic accounting tasks.
- Coordinate office supplies inventory and place orders as needed.
- Support various departments with administrative tasks and special projects.
- Ensure compliance with company policies and procedures.
- Provide professional and courteous reception to visitors and callers.
- Organize and prepare for internal and external meetings.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- Attention to detail and accuracy in all tasks.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Demonstrated ability to maintain confidentiality.
- Problem-solving skills and a proactive approach to work.
Preferred Qualifications
- Associate's degree in Business Administration or related field.
- Previous experience in a logistics or transportation office environment.
- Experience with enterprise resource planning (ERP) software.
Perks & Benefits
- Comprehensive medical, dental, and vision insurance.
- 401(k) retirement plan with company match.
- Paid time off (vacation, sick leave, holidays).
- Life insurance and disability coverage.
- Employee assistance program.
- Tuition reimbursement program.
- Career development and training opportunities.
- Employee discounts on various products and services.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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