About the Company
Battelle Memorial Institute is a global science and technology enterprise that develops and commercializes technology, manages laboratories, and delivers research and development solutions for government and commercial customers. Managing the Pacific Northwest National Laboratory (PNNL) in Richland, Washington, Battelle is at the forefront of scientific discovery, national security, and energy innovation. Join a team dedicated to making a difference through world-class research and operational excellence.
Job Description
We are seeking an experienced and highly organized Executive Project Lead to oversee critical administrative and coordination functions within our complex research and development projects. This pivotal role requires exceptional leadership in managing project timelines, resources, and communication channels, ensuring seamless execution from inception to completion. The successful candidate will be instrumental in supporting senior leadership, coordinating cross-functional teams, and maintaining robust administrative processes essential for project success and compliance.
Key Responsibilities
- Lead and manage administrative project lifecycles, ensuring alignment with organizational goals and deadlines.
- Develop and implement robust project coordination strategies, including scheduling, resource allocation, and communication plans.
- Facilitate effective communication between project stakeholders, senior management, and external partners.
- Oversee the preparation of detailed project reports, presentations, and documentation for executive review.
- Manage project budgets, tracking expenditures and ensuring adherence to financial guidelines.
- Identify potential project risks and develop mitigation strategies to maintain project momentum.
- Support the development of proposals and grant applications by coordinating inputs and ensuring timely submission.
- Mentor and guide junior administrative staff, fostering a culture of excellence and continuous improvement.
- Ensure all project activities comply with internal policies, regulatory requirements, and industry best practices.
Required Skills
- Proven experience in project management or executive administrative leadership.
- Exceptional organizational and multitasking abilities.
- Strong communication and interpersonal skills, capable of influencing at all levels.
- Proficiency in project management software (e.g., MS Project, Jira) and Microsoft Office Suite.
- Demonstrated ability to manage complex budgets and financial reporting.
- Analytical mindset with strong problem-solving capabilities.
- Ability to work effectively in a fast-paced, dynamic research environment.
Preferred Qualifications
- Bachelor's degree in Business Administration, Project Management, or a related field.
- Project Management Professional (PMP) certification or equivalent.
- Experience in a scientific research, engineering, or government contracting environment.
- Familiarity with federal contracting regulations and compliance standards.
- Experience with change management processes.
Perks & Benefits
- Comprehensive health, dental, and vision insurance.
- Generous paid time off and holidays.
- 401(k) retirement plan with company match.
- Professional development and training opportunities.
- Tuition reimbursement program.
- On-site fitness centers and wellness programs.
- Employee assistance program.
- Flexible work arrangements (hybrid model).
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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