About the Company
Providence Health & Services is a not-for-profit health system committed to providing compassionate care, especially to those who are poor and vulnerable. With a rich history spanning over 160 years, we operate across multiple states, delivering innovative health solutions and upholding a mission of service. In Portland, Oregon, our extensive network of hospitals, clinics, and administrative offices serves the community with dedication, striving for excellence in every aspect of healthcare delivery and support services.
Job Description
We are seeking a highly motivated and detail-oriented Microsoft Office Operations Aide to join our administrative support team. This entry-level position is perfect for individuals eager to begin a career in a professional office environment, offering foundational experience in office operations and administrative assistance. The successful candidate will provide essential operational and technical support, ensuring the smooth day-to-day functioning of our office through effective utilization of Microsoft Office Suite applications. This role is critical in maintaining organizational efficiency and supporting various departmental needs within Providence Health & Services.
Key Responsibilities
- Manage and organize digital and physical documents using Microsoft Word, Excel, and Outlook.
- Assist with scheduling meetings, coordinating calendars, and preparing meeting materials.
- Perform data entry, maintain accurate records, and generate basic reports using Excel.
- Handle incoming and outgoing communications, including emails and inter-office memos.
- Maintain office supply inventory, placing orders as needed, and organizing storage areas.
- Provide front-line support for basic technical issues related to Microsoft Office applications.
- Collaborate with team members to streamline administrative processes and improve efficiency.
- Support special projects and initiatives as assigned, contributing to overall operational goals.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and time management skills.
- Excellent verbal and written communication abilities.
- Exceptional attention to detail and accuracy.
- Ability to work independently and collaboratively in a team environment.
- Eagerness to learn and adapt to new technologies and processes.
Preferred Qualifications
- High school diploma or GED equivalent.
- Some prior experience in an office setting (volunteer work or internships welcomed).
- Basic understanding of general office procedures.
- A proactive and positive attitude.
Perks & Benefits
- Comprehensive health, dental, and vision insurance.
- Generous paid time off (PTO) and holidays.
- 401k retirement plan with company matching.
- Professional development and training opportunities.
- Employee wellness programs.
- Employee assistance program (EAP).
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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