About the Company
Ochsner Health System is a not-for-profit health care provider based in Louisiana. It is the state’s largest non-profit academic health care system and largest private employer, employing more than 36,000 people. With a commitment to patient-centered care and innovation, Ochsner is continually seeking talent to support its vast network and mission to serve, heal, lead, educate and innovate. We embrace flexible work models to attract the best talent, even for roles that keep our virtual operations running smoothly.
Job Description
We are seeking a meticulous and proactive Home Admin Organizer to join our remote administrative team. This unique role focuses on maintaining the ‘virtual home office’ for our leadership and key personnel, ensuring digital workspaces are organized, efficient, and clutter-free. You will be responsible for managing digital files, optimizing cloud storage, streamlining communication channels, and implementing organizational systems that enhance productivity for remote operations. This is a critical support role for individuals who thrive on bringing order to digital environments and enabling others to work more effectively from anywhere.
Key Responsibilities
- Develop and implement digital filing systems and best practices for virtual offices.
- Organize and categorize cloud-based documents, emails, and shared drives.
- Manage and streamline digital communication platforms (e.g., Slack, Microsoft Teams) to reduce clutter and improve accessibility.
- Identify and eliminate redundant or outdated digital assets.
- Provide training and support to team members on new organizational tools and processes.
- Assist with scheduling, calendar management, and virtual meeting coordination.
- Generate reports on digital organization metrics and suggest continuous improvements.
- Ensure compliance with data retention policies and security protocols for virtual files.
- Proactively identify areas for digital optimization and efficiency gains.
Required Skills
- Exceptional organizational and time management skills.
- Proficiency with cloud storage platforms (e.g., Google Drive, OneDrive, Dropbox).
- Strong understanding of digital file management and archiving principles.
- Excellent written and verbal communication skills.
- Ability to work independently and manage multiple priorities in a remote setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Attention to detail and a commitment to accuracy.
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration, Information Management, or a related field.
- Experience with project management software (e.g., Asana, Trello, Jira).
- Familiarity with cybersecurity best practices for remote work environments.
- Previous experience in a virtual assistant or administrative support role.
- Certifications in office organization or digital productivity tools.
Perks & Benefits
- Comprehensive health, dental, and vision insurance.
- 401(k) retirement plan with company match.
- Paid time off and holidays.
- Flexible work schedule.
- Professional development opportunities and access to online courses.
- Employee wellness programs.
- Remote work setup stipend.
- Life and disability insurance.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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