Administrative Executive – High Level Management

About the Company

HCA Florida Healthcare is a leading healthcare system committed to delivering high-quality, compassionate care across Florida. With a network of hospitals, freestanding emergency rooms, and urgent care centers, we are dedicated to the well-being of our communities, focusing on innovation, patient safety, and clinical excellence. Joining our team means becoming part of an organization that values integrity, accountability, and the continuous development of its employees.

Job Description

We are seeking a highly organized, proactive, and experienced Administrative Executive to provide comprehensive support to our senior leadership team in Hialeah, Florida. This pivotal role requires exceptional communication, problem-solving skills, and the ability to manage multiple priorities in a fast-paced healthcare environment. The ideal candidate will be a discreet professional capable of handling sensitive information and effectively coordinating high-level administrative tasks to ensure the smooth operation of executive functions and contribute to our mission of providing superior patient care.

Key Responsibilities

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Prepare and edit correspondence, communications, presentations, and other documents for high-level distribution.
• Organize and maintain accurate records, reports, and highly confidential files with utmost discretion.
• Act as a primary liaison between executives and internal/external stakeholders, managing inquiries and information flow efficiently.
• Coordinate executive-level meetings, including agenda preparation, minute-taking, and meticulous follow-up on action items.
• Assist in special projects and initiatives as assigned by senior management, often involving research and data compilation.
• Oversee office supply inventory and manage procurement processes for the executive suite.
• Facilitate seamless communication and operational efficiency within the executive office.

Required Skills

• Proven experience (5+ years) in an executive administrative support role, preferably supporting C-suite or senior management.
• Exceptional organizational and time management abilities, with a strong capacity for prioritization.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Superior written and verbal communication skills, with an emphasis on professional correspondence.
• Ability to work independently with minimal supervision and collaboratively as part of a high-performing team.
• High level of professionalism, integrity, and meticulous attention to detail.
• Demonstrated discretion and ability to handle highly confidential information with sensitivity.

Preferred Qualifications

• Bachelor's degree in Business Administration, Healthcare Administration, or a related field.
• Previous experience working within the healthcare industry or a large corporate environment.
• Familiarity with project management tools and executive reporting systems.
• Bilingual proficiency (English/Spanish) highly desirable due to the local demographic.

Perks & Benefits

• Comprehensive health, dental, and vision insurance plans starting day one.
• Generous paid time off (PTO) and company holidays.
• 401(k) retirement plan with competitive company match.
• Opportunities for professional development and continuous learning.
• Tuition reimbursement program for further education.
• Employee assistance program (EAP) for personal and professional support.
• On-site fitness center access or discounted gym memberships.
• Employee discounts on various services and products.

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