About the Company
The Chesapeake Family Office manages the private affairs and philanthropic endeavors of a prominent family based in Shawnee, Oklahoma, with significant ties to the energy industry. We are dedicated to maintaining the highest standards of discretion, efficiency, and personal service for our principals. Our environment fosters a professional yet supportive atmosphere, seeking individuals who are committed to excellence and uphold impeccable standards of conduct.
Job Description
We are seeking a highly organized, discreet, and proactive Personal Assistant to provide comprehensive support to our principals in Shawnee, Oklahoma. This is a unique live-in opportunity where all meals and board are provided, offering a stable and immersive role within a private household. The successful candidate will be an indispensable asset, managing a diverse range of personal and administrative tasks with precision and a positive attitude. This role requires exceptional attention to detail, strong communication skills, and the ability to anticipate needs and act autonomously.
Key Responsibilities
- Manage complex calendars, scheduling appointments, meetings, and travel arrangements.
- Coordinate and oversee household staff, ensuring smooth daily operations.
- Handle personal errands, including shopping, bill payments, and various bookings.
- Organize and maintain personal files, records, and correspondence with utmost confidentiality.
- Assist with event planning and execution for private gatherings and engagements.
- Manage communication, including screening calls, responding to emails, and drafting letters.
- Perform administrative tasks such as expense reporting and basic record-keeping.
- Liaise with external vendors, contractors, and service providers.
- Ensure the smooth running of the household, proactively addressing any issues.
- Provide support for special projects and personal initiatives as required.
Required Skills
- Proven experience in an administrative or personal assistant role (1+ year).
- Exceptional organizational and time management abilities.
- High level of discretion and integrity, with an understanding of confidentiality.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent written and verbal communication skills.
- Ability to multitask, prioritize, and manage time effectively.
- Strong problem-solving skills and proactive approach to tasks.
- Valid driver's license and clean driving record.
- Flexibility to adapt to changing schedules and demands.
Preferred Qualifications
- Associate's or Bachelor's degree in business administration or a related field.
- Previous experience in a private household or family office setting.
- Experience with travel planning and coordination.
- Knowledge of basic accounting principles for expense tracking.
Perks & Benefits
- Competitive annual salary.
- All meals and private living accommodations provided (live-in position).
- Health, dental, and vision insurance options.
- Paid time off and holidays.
- Opportunities for professional development and growth.
- A stable and supportive work environment within a respected family office.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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