Administrative Executive – High Level Management

About the Company

Kadlec Regional Medical Center, part of Providence, is a leading healthcare organization serving the communities of Pasco and the greater Tri-Cities region in Washington State. Committed to compassionate care, innovation, and community well-being, Kadlec offers a comprehensive range of medical services and is a significant employer dedicated to employee development and a healthy work environment.

Job Description

We are seeking a highly organized, proactive, and discreet Administrative Executive to provide comprehensive support to our high-level management team. This critical role requires exceptional judgment, strong communication skills, and the ability to manage multiple priorities in a fast-paced healthcare environment. The ideal candidate will be instrumental in ensuring the smooth operation of executive functions, handling confidential information with utmost integrity, and contributing to the overall efficiency of our leadership. This is an on-site position based at our Pasco facility.

Key Responsibilities

• Provide high-level administrative support to executive staff, including scheduling meetings, managing complex calendars, and coordinating travel arrangements.
• Prepare and edit correspondence, presentations, and reports, ensuring accuracy and professional presentation.
• Manage sensitive and confidential information with discretion and integrity.
• Organize and facilitate executive meetings, including preparing agendas, taking minutes, and tracking action items.
• Act as a primary point of contact for internal and external stakeholders, screening calls and directing inquiries appropriately.
• Assist with special projects and initiatives as assigned by the executive team.
• Oversee office supplies, equipment, and general office maintenance for the executive suite.
• Process expense reports and manage departmental budgets as required.

Required Skills

• Minimum of 5 years of experience in an executive administrative or similar high-level support role.
• Proven ability to maintain confidentiality and exercise discretion.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Exceptional attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team in a dynamic environment.

Preferred Qualifications

• Bachelor's degree in Business Administration, Healthcare Administration, or a related field.
• Experience working within the healthcare industry.
• Familiarity with project management software and enterprise resource planning (ERP) systems.
• Certification in administrative professional programs (e.g., CAP).

Perks & Benefits

• Comprehensive health, dental, and vision insurance plans.
• Generous paid time off and holidays.
• 401(k) retirement plan with company match.
• Life and disability insurance.
• Employee wellness programs.
• Professional development and continuing education opportunities.
• Tuition reimbursement.
• Employee assistance program.
• On-site fitness facilities and cafeteria.

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