Music Lesson Coordinator – Administrative Focus, Benefits

About the Company

Salt Lake Music Academy is a premier institution dedicated to fostering musical talent and appreciation across all ages and skill levels. With a commitment to exceptional instruction and a vibrant community, we offer a wide range of lessons and programs designed to inspire and educate. We believe in providing a supportive and enriching environment for both our students and our staff, helping them achieve their full potential.

Job Description

We are seeking a highly organized and enthusiastic Music Lesson Coordinator with an administrative focus to join our dedicated team in West Valley City. This role is crucial for ensuring the smooth operation of our lesson programs, managing student enrollments, instructor schedules, and providing excellent customer service. The ideal candidate will have a passion for music, strong administrative skills, and the ability to thrive in a fast-paced educational environment. This position offers competitive benefits and the opportunity to contribute significantly to our mission of musical excellence.

Key Responsibilities

• Manage student registration and enrollment processes, including new student onboarding and re-enrollments.
• Coordinate and maintain instructor schedules, ensuring optimal utilization of teaching spaces and timely communication of changes.
• Act as the primary point of contact for student and parent inquiries, providing timely and professional assistance via phone, email, and in-person.
• Process lesson payments, manage billing inquiries, and maintain accurate financial records using our academy's system.
• Assist with the organization and promotion of student recitals, workshops, and other academy events, including logistical support.
• Maintain accurate student and instructor databases, ensuring data integrity, confidentiality, and compliance with privacy policies.
• Support instructors with administrative tasks, including materials preparation, room bookings, and communication coordination.
• Contribute to a positive, welcoming, and engaging academy environment for all students, parents, and staff members.

Required Skills

• Proven administrative or office coordination experience, preferably in an educational or music-related setting (1+ year).
• Exceptional organizational skills, meticulous attention to detail, and a proactive approach to task management.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and experience with database management.
• Excellent written and verbal communication skills, capable of interacting professionally with diverse stakeholders.
• Strong interpersonal skills with a genuine customer service-oriented approach and the ability to resolve conflicts effectively.
• Ability to multi-task, prioritize workload, and manage time efficiently in a dynamic and busy environment.
• A demonstrable passion for music education and appreciation for the performing arts.

Preferred Qualifications

• Bachelor's degree in Music, Arts Administration, Business, or a related field.
• Experience with student information systems (SIS), CRM software, or specialized scheduling applications.
• Familiarity with various musical instruments, genres, and teaching methodologies.
• Previous experience in a school, academy, community arts organization, or similar educational institution.

Perks & Benefits

• Comprehensive health, dental, and vision insurance coverage.
• Generous paid time off (PTO) and observed holidays.
• Opportunities for professional development, workshops, and continuing education in music administration.
• Employee discounts on music lessons and workshops for yourself and immediate family members.
• A vibrant, collaborative, and supportive work environment passionate about music.
• Access to cutting-edge music facilities and resources.
• Contribution to a community that nurtures artistic talent and cultural enrichment.

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