About the Company
KPMG Canada is a leading professional services firm providing audit, tax, and advisory services across various industries, including a strong focus on supporting innovation and growth within the startup ecosystem. We are committed to fostering a culture of excellence, collaboration, and continuous learning, helping our clients navigate complex challenges and achieve their strategic goals. With a robust presence across Canada, including a dedicated team in Calgary, we pride ourselves on empowering the next generation of businesses.
Job Description
We are seeking a proactive and highly organized Online Administrative Partner to provide comprehensive administrative and operational support to our startup advisory teams and clients. This 100% remote role is crucial for ensuring the smooth execution of projects, managing communications, and maintaining efficient workflows within our dynamic startup support division. The ideal candidate will be adept at virtual collaboration, possess excellent problem-solving skills, and thrive in a fast-paced environment where precision and initiative are key.
Key Responsibilities
- Manage and maintain digital calendars, schedule virtual meetings, and coordinate complex schedules for multiple team members and startup clients.
- Prepare and format professional documents, presentations, and reports using various office software (e.g., Microsoft Office Suite, Google Workspace).
- Handle email correspondence, organize digital files, and ensure timely communication flow between internal teams and external stakeholders.
- Assist in the preparation of client-facing materials, including proposals, engagement letters, and follow-up communications.
- Facilitate virtual workshops and meetings by setting up technology, preparing agendas, and distributing minutes.
- Track project timelines and deliverables, proactively flagging potential delays to relevant team members.
- Conduct online research and compile information as required to support strategic initiatives for startup clients.
- Manage expense reports and coordinate travel arrangements (though minimal for this remote role) when necessary.
- Contribute to the continuous improvement of administrative processes and virtual collaboration tools.
Required Skills
- Minimum of 2 years of experience in an administrative or executive assistant role, preferably in a remote setting.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong organizational skills with meticulous attention to detail and the ability to manage multiple priorities simultaneously.
- Excellent written and verbal communication skills, capable of professional interaction with all levels of staff and clients.
- Demonstrated ability to work independently and proactively in a 100% remote work environment.
- High level of discretion and integrity in handling confidential information.
- Proficiency with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
Preferred Qualifications
- Experience working within a professional services firm, startup, or technology-focused environment.
- Familiarity with project management software (e.g., Asana, Trello, Monday.com).
- Post-secondary education in business administration, office administration, or a related field.
- A foundational understanding of startup terminology and the entrepreneurial landscape.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance.
- Generous paid time off and flexible work arrangements.
- Opportunities for professional development and continuous learning.
- Access to a wide network of industry experts and innovative startup founders.
- 100% remote work flexibility with a supportive virtual team environment.
- Employee assistance program for well-being.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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