About the Company
The Irvine Company is a diversified real estate development and investment company renowned for its master-planned communities, apartment communities, office buildings, retail centers, and resort properties, primarily in Orange County, California. Our commitment extends beyond developing properties to curating exceptional lifestyle experiences for our residents and tenants. We are seeking a dedicated individual to support the personal and professional needs of our executives, ensuring seamless daily operations and an elevated lifestyle.
Job Description
We are seeking a highly organized, proactive, and discreet Personal Lifestyle Assistant to provide comprehensive support to our executives on a part-time casual basis. This role is crucial in managing a wide array of personal and professional tasks, allowing our executives to focus on core responsibilities. The ideal candidate will possess exceptional interpersonal skills, a keen eye for detail, and the ability to anticipate needs and manage multiple priorities with discretion and efficiency. This position requires a flexible schedule to accommodate varying demands.
Key Responsibilities
- Manage and maintain complex calendars, including scheduling appointments, meetings, and personal engagements.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Handle personal errands, including shopping, gift selection, and managing household-related tasks.
- Plan and organize personal events, social gatherings, and professional functions.
- Act as a liaison with various contacts, including vendors, service providers, and personal associates.
- Process invoices, track expenses, and manage budgets for personal accounts.
- Conduct research on various topics and present findings concisely.
- Ensure confidentiality and discretion in all personal and professional matters.
Required Skills
- Proven experience in an administrative or personal assistant role.
- Exceptional organizational and time management skills.
- Strong communication (written and verbal) and interpersonal abilities.
- High level of discretion and ability to handle confidential information.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and digital calendaring tools.
- Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.
Preferred Qualifications
- Bachelor’s degree in Business Administration, Hospitality Management, or a related field.
- Experience supporting C-suite executives or high-net-worth individuals.
- Familiarity with luxury brands, lifestyle management, or concierge services.
- Flexibility to work outside standard business hours when required.
- Valid driver’s license and reliable transportation.
Perks & Benefits
- Competitive hourly compensation.
- Opportunity to work with a leading company in a dynamic environment.
- Flexible part-time casual schedule.
- Exposure to high-level executive operations and luxury lifestyle management.
- Professional development and networking opportunities.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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