About the Company
The University of Montana is a public research university in Missoula, Montana. Founded in 1893, it is the flagship campus of the Montana University System. UM is renowned for its academic excellence, vibrant campus life, and commitment to student success, research, and community engagement. We foster a diverse and inclusive environment where every student, faculty, and staff member can thrive.
Job Description
The University of Montana is seeking a motivated and detail-oriented Student Data Specialist to join our team. This entry-level position is ideal for individuals passionate about supporting student success through meticulous data management and administrative support. The specialist will play a crucial role in maintaining accurate student records, assisting with data entry, and generating reports to support various university departments. This is an excellent opportunity to start a career in educational administration and gain valuable experience in a dynamic higher education environment.
Key Responsibilities
- Accurately enter and update student data in the university's Student Information System (SIS).
- Maintain the integrity and confidentiality of student records in compliance with FERPA regulations.
- Assist in the generation of reports and data extracts for various administrative and academic departments.
- Respond to data inquiries from faculty, staff, and students in a timely and professional manner.
- Support the processing of student applications, enrollments, and academic changes.
- Collaborate with other university departments to ensure seamless data flow and consistency.
- Identify and resolve data discrepancies and errors proactively.
- Provide administrative support as needed to ensure smooth departmental operations.
Required Skills
- High school diploma or equivalent.
- Strong attention to detail and accuracy.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to learn and adapt to new software systems quickly.
- Strong verbal and written communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
Preferred Qualifications
- Associate's degree or some college coursework, preferably in a related field.
- Prior experience in an office administrative or data entry role.
- Familiarity with student information systems (e.g., Banner, Workday) or similar large databases.
- Understanding of FERPA regulations.
- Experience in a higher education setting.
Perks & Benefits
- Comprehensive health, dental, and vision insurance.
- Generous paid time off and holidays.
- Tuition waiver program for employees and dependents.
- Retirement plans with employer contributions.
- Access to university facilities (gym, library, cultural events).
- Opportunities for professional development and growth.
- Supportive and collaborative work environment.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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