About the Company
Johns Hopkins University is a leading global research institution dedicated to discovery, education, and patient care. With a rich history of innovation, our various departments and affiliated think tanks contribute significantly to advancements in science, medicine, public policy, and the arts. We foster an environment of intellectual curiosity and rigorous inquiry, supported by a professional staff committed to excellence.
Job Description
We are seeking a highly organized and meticulously accurate Records Clerk to join a prominent think tank within Johns Hopkins University. This vital role is responsible for the systematic organization, maintenance, and retrieval of critical research documents, data, and administrative records. The ideal candidate will possess exceptional attention to detail, a strong understanding of data confidentiality, and the ability to manage complex information systems with precision. This position is crucial for ensuring the integrity and accessibility of our research findings and operational data.
Key Responsibilities
- Accurately categorize, file, and retrieve physical and digital records for various research projects and administrative functions.
- Perform meticulous data entry into specialized databases and record management systems, ensuring data integrity and consistency.
- Maintain strict confidentiality and security protocols for sensitive information, adhering to all institutional and regulatory guidelines.
- Conduct regular audits of records to ensure completeness, accuracy, and compliance with retention policies.
- Assist researchers and staff with record requests, providing timely and accurate information retrieval.
- Process incoming and outgoing documents, ensuring proper logging and distribution.
- Support the archiving and destruction of records in accordance with established schedules and legal requirements.
- Collaborate with team members to improve record-keeping processes and systems efficiency.
Required Skills
- Proven experience with data entry and record management, demonstrating high accuracy.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong understanding of confidentiality principles and data security best practices.
- Ability to work independently and as part of a team in a fast-paced research environment.
- Excellent written and verbal communication skills.
Preferred Qualifications
- Associate’s degree or higher in Library Science, Information Management, or a related field.
- Previous experience working in an academic, research, or think tank setting.
- Familiarity with specific record management software or database systems (e.g., SharePoint, specialized DMS).
- Knowledge of research data management principles.
Perks & Benefits
- Comprehensive health, dental, and vision insurance plans.
- Generous paid time off, including vacation, sick leave, and holidays.
- Retirement plans with employer contributions.
- Tuition remission program for employees and eligible dependents.
- Professional development and training opportunities.
- Access to university facilities and resources.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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