Corporate Admin Assistant – Competitive Salary + PTO

About the Company

Wells Fargo & Company is a leading financial services company that has approximately $1.9 trillion in assets, proudly serves one in three U.S. households and more than 10% of all middle-market companies in the U.S. We provide banking, investment and mortgage products and services, as well as consumer and commercial finance, through our four reportable operating segments. With a legacy of over 160 years, Wells Fargo is committed to helping customers succeed financially, building a more sustainable future, and strengthening communities across the globe. Our Reno office is a vital hub for our operations, fostering a collaborative and dynamic work environment.

Job Description

We are seeking a highly organized and proactive Corporate Admin Assistant to join our team in Reno, NV. This role is crucial in providing comprehensive administrative support to various departments, ensuring the smooth and efficient operation of our corporate environment. The successful candidate will be a meticulous planner, an excellent communicator, and possess a strong ability to manage multiple tasks simultaneously while maintaining a high level of professionalism. This is an exciting opportunity for an individual looking to contribute to a leading financial institution and grow their administrative career.

Key Responsibilities

• Manage and maintain executive and team calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organize and coordinate meetings, conferences, and special events, including reserving facilities, arranging catering, and preparing agendas.
• Handle incoming and outgoing communications, including mail, email, and phone calls, ensuring timely and appropriate responses.
• Maintain organized filing systems, both physical and digital, ensuring quick retrieval of documents.
• Assist with data entry, report generation, and basic bookkeeping tasks as required.
• Order and maintain office supplies, manage office equipment, and ensure a tidy and functional workspace.
• Act as a liaison between various departments, ensuring effective communication and coordination.
• Support onboarding processes for new employees by preparing workspaces and necessary documentation.
• Undertake special projects and assignments as requested by management.

Required Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Exceptional attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Discretion and confidentiality when handling sensitive information.
• Proactive problem-solving skills and a can-do attitude.

Preferred Qualifications

• Associate's degree or higher in Business Administration or a related field.
• 2+ years of experience in an administrative or corporate support role.
• Experience with enterprise resource planning (ERP) software or CRM systems.
• Familiarity with financial services industry terminology and practices.

Perks & Benefits

• Competitive salary
• Paid Time Off (PTO)
• Comprehensive health, dental, and vision insurance plans
• 401(k) retirement plan with company match
• Employee assistance programs
• Professional development and training opportunities
• Wellness programs and resources
• Access to exclusive employee discounts

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