DOT Compliance Clerk – High Accuracy, Office Based

About the Company

XPO Logistics is a leading global provider of transportation and logistics solutions, helping companies manage their goods more efficiently with a focus on innovation and operational excellence. Our team in Arlington, VA, is dedicated to upholding the highest standards of safety and compliance across our extensive network. We are committed to a culture of integrity, safety, and continuous improvement, making XPO a great place to grow your career.

Job Description

We are seeking a highly organized and detail-oriented DOT Compliance Clerk to join our team in Arlington, VA. This full-time, office-based position is crucial for maintaining our high standards of regulatory adherence within the transportation industry. The successful candidate will play a vital role in ensuring all Department of Transportation (DOT) compliance records are accurate, up-to-date, and readily accessible for audits, directly contributing to our commitment to safe and compliant transportation practices. This role demands exceptional attention to detail and a proactive approach to managing critical documentation.

Key Responsibilities

• Maintain and organize comprehensive DOT compliance records, including driver qualification files, vehicle maintenance logs, and drug & alcohol testing documentation.
• Process and review driver hours of service (HOS) logs, identifying and rectifying any discrepancies to ensure adherence to federal regulations.
• Assist in the preparation and presentation of documentation for DOT audits and inspections, ensuring all required paperwork is complete and accurate.
• Coordinate with drivers, dispatch, and other departments to gather necessary information and facilitate timely updates to compliance files.
• Monitor and track driver medical certifications, commercial driver's licenses (CDLs), and other credential expiration dates, initiating renewal processes as needed.
• Ensure all vehicle inspection reports and maintenance records are accurately filed and easily retrievable.
• Stay informed about changes in DOT regulations and company policies, adapting procedures as necessary.

Required Skills

• Proven ability to maintain high accuracy and attention to detail in data entry and record-keeping tasks.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general computer navigation.
• Exceptional organizational and time management skills, with the ability to prioritize multiple tasks effectively.
• Strong communication skills, both written and verbal, for interacting with drivers and internal staff.
• Ability to work independently and as part of a team in a fast-paced office environment.
• Willingness to learn and understand complex DOT regulations.

Preferred Qualifications

• Previous administrative or compliance-related experience, ideally within the transportation or logistics industry.
• Familiarity with Department of Transportation (DOT) regulations, particularly related to commercial motor vehicles and drivers.
• Experience with transportation management systems (TMS) or similar database software.
• An Associate's degree or relevant certification in a related field is a plus.

Perks & Benefits

• Comprehensive health, dental, and vision insurance plans.
• Generous paid time off (PTO) and company-paid holidays.
• 401(k) retirement plan with competitive company matching.
• Opportunities for professional development and career advancement within a global company.
• Employee assistance programs and wellness initiatives.
• A supportive and collaborative work environment focused on safety and teamwork.

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