About the Company
The Visalia Unified School District (VUSD) is a cornerstone of the Visalia community, dedicated to providing exceptional educational opportunities for all students. With a commitment to academic excellence, student well-being, and community engagement, VUSD serves a diverse student population across its many schools. We foster a supportive and inclusive environment where every staff member plays a vital role in shaping the future of our students. Join a team that values collaboration, innovation, and a passion for education.
Job Description
The High School Office Associate – Filing & Scanning plays a critical role in maintaining efficient and organized administrative operations within a high school setting. This position is responsible for accurate and timely processing, filing, and scanning of various school documents, ensuring data integrity and accessibility for staff and students. You will support the smooth functioning of the main office by managing physical and digital records, assisting with administrative tasks, and upholding confidentiality standards. This is an excellent opportunity for an organized and detail-oriented individual to contribute to a vibrant educational community.
Key Responsibilities
- Efficiently file and retrieve physical documents, including student records, attendance sheets, and administrative forms.
- Digitize historical and current paper records using high-speed scanners, ensuring high-quality images and accurate indexing.
- Organize and maintain both physical and digital filing systems according to established protocols and privacy regulations.
- Perform regular audits of filing systems to ensure accuracy, completeness, and compliance.
- Assist with general office duties, such as answering phones, greeting visitors, and directing inquiries as needed.
- Support school staff with document-related requests and provide information while adhering to strict confidentiality guidelines.
- Operate standard office equipment, including computers, printers, scanners, and multi-line phone systems.
- Contribute to a positive and professional office environment.
Required Skills
- Exceptional organizational skills and meticulous attention to detail.
- Proficiency in using office equipment, including scanners, printers, and computers.
- Familiarity with Microsoft Office Suite (Word, Excel, Outlook).
- Strong verbal and written communication skills.
- Ability to handle sensitive information with discretion and maintain strict confidentiality.
- Capable of working independently and collaboratively as part of a team.
- High school diploma or equivalent.
Preferred Qualifications
- Previous experience (1+ year) in an office administrative or clerical role, preferably within an educational setting.
- Experience with document management systems (DMS).
- Knowledge of student information systems (SIS).
- Ability to type accurately at least 45 words per minute.
Perks & Benefits
- Comprehensive medical, dental, and vision insurance plans.
- Participation in a robust state public employee retirement system.
- Generous paid time off, including holidays, vacation, and sick leave.
- Opportunities for professional development and continuous learning.
- A supportive and collaborative work environment dedicated to student success.
- Employee assistance program for personal and professional support.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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