Pinterest Administrative Partner – Business Support

About the Company

VMLY&R is a global marketing and advertising agency that creates connected brands. With a focus on strategic creativity and human-centered design, we help our clients navigate the complex digital landscape and build meaningful relationships with their audiences. We pride ourselves on a collaborative culture, fostering innovation and professional growth across our diverse teams.

Job Description

We are seeking a highly organized and proactive Pinterest Administrative Partner to join our dynamic team in Lawrence, Kansas. This role is crucial in supporting our project managers and client teams who leverage Pinterest for innovative marketing campaigns. You will be responsible for a wide range of administrative tasks, ensuring smooth operations, efficient project flow, and meticulous record-keeping. The ideal candidate will have strong attention to detail, excellent communication skills, and a passion for supporting creative and strategic initiatives within a fast-paced agency environment. Experience with social media platforms, particularly Pinterest, and a general understanding of digital marketing operations will be a significant advantage.

Key Responsibilities

• Provide comprehensive administrative support to project managers and client teams working on Pinterest-related campaigns.
• Coordinate and schedule meetings, appointments, and presentations, managing calendars effectively.
• Prepare, edit, and distribute internal and external communications, including emails, reports, and presentations.
• Assist with data entry, file organization, and maintenance of project documentation and databases.
• Process invoices, track expenses, and assist with budget monitoring for various projects.
• Facilitate onboarding of new team members by preparing necessary documentation and resources.
• Manage office supplies inventory and place orders as needed to ensure smooth workflow.
• Act as a primary point of contact for internal inquiries related to administrative procedures and project status.
• Support event planning and coordination for internal team gatherings or client presentations.
• Collaborate with cross-functional teams to ensure timely completion of administrative tasks.

Required Skills

• Proven experience in an administrative support role, preferably within an agency or tech environment.
• Exceptional organizational skills and ability to manage multiple tasks simultaneously with precision.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• Proactive problem-solver with a strong work ethic and attention to detail.
• Ability to work both independently and as part of a collaborative team.

Preferred Qualifications

• Associate's or Bachelor's degree in Business Administration, Marketing, or a related field.
• Familiarity with project management software (e.g., Asana, Trello, Jira).
• Experience with social media platforms, especially Pinterest for business applications.
• Basic understanding of digital marketing terminology and processes.

Perks & Benefits

• Competitive salary and performance bonuses.
• Comprehensive health, dental, and vision insurance.
• 401(k) retirement plan with company match.
• Generous paid time off and holidays.
• Opportunities for professional development and continuous learning.
• Hybrid work model, offering flexibility.
• Vibrant and inclusive company culture with regular team events.

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