Trainee Probation Office Administrator – Rewarding Career

About the Company

Alberta Justice and Solicitor General is a provincial government ministry dedicated to upholding the rule of law, ensuring public safety, and providing fair and accessible justice for all Albertans. We strive to create a safer and more just society through effective programs, services, and policies, fostering rehabilitation and community support.

Job Description

Embark on a meaningful career path as a Trainee Probation Office Administrator with Alberta Justice and Solicitor General. This entry-level position offers a unique opportunity to contribute to community safety and support the vital work of probation officers. You will play a crucial administrative role in managing case files, scheduling, and maintaining confidential records, ensuring the smooth operation of probation services. We are looking for an organized, detail-oriented individual with a strong commitment to public service who is eager to learn and grow within the justice system.

Key Responsibilities

• Provide comprehensive administrative support to Probation Officers and other team members.
• Manage and maintain confidential client files and records, ensuring accuracy and compliance with provincial standards.
• Schedule appointments, meetings, and court appearances, managing calendars effectively.
• Prepare, proofread, and format correspondence, reports, and other official documents.
• Handle incoming inquiries from clients, the public, and other agencies with professionalism and discretion.
• Process and track administrative paperwork related to probation orders and client progress.
• Assist with data entry, record keeping, and information retrieval.
• Ensure office supplies are stocked and equipment is maintained.
• Support the overall operational efficiency of the probation office.

Required Skills

• Strong organizational and time management abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• High level of attention to detail and accuracy.
• Ability to handle sensitive and confidential information with integrity.
• Basic understanding of administrative procedures.
• Strong interpersonal skills and a professional demeanor.
• Ability to work effectively both independently and as part of a team.

Preferred Qualifications

• Post-secondary education in Office Administration, Legal Administration, or a related field.
• Previous experience (paid or volunteer) in an office environment, preferably within a government or legal setting.
• Knowledge of the Canadian justice system or community corrections.
• Ability to speak French or another second language relevant to Calgary's diverse population.

Perks & Benefits

• Comprehensive health, dental, and vision benefits.
• Defined benefit pension plan.
• Generous paid vacation and sick leave.
• Opportunities for professional development and training.
• Supportive and collaborative work environment.
• Meaningful work contributing to public safety.
• Employee assistance program.

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