Admin Assistant – 30 Hours per Week Guaranteed

About the Company

Wells Fargo & Company (NYSE: WFC) is a leading financial services company that has approximately $1.9 trillion in assets, proudly serves one in three U.S. households and more than 10% of all middle-market companies in the U.S., and employs approximately 268,000 team members. We provide diverse communities with banking, investment and mortgage products and services, as well as consumer and commercial finance. Our team members are dedicated to building long-term customer relationships and contributing to the communities we serve.

Job Description

We are seeking a highly organized, proactive, and detail-oriented Admin Assistant to join our dynamic team in Provo, Utah. This is a full-time position offering 30 guaranteed hours per week, providing essential administrative support to various departments and leadership. The successful candidate will be a vital part of our office operations, ensuring efficiency and contributing to a positive work environment. This role requires excellent communication skills, a strong ability to multitask, and a commitment to maintaining confidentiality and professionalism.

Key Responsibilities

• Manage and maintain calendars, schedule meetings, and coordinate appointments for team members.
• Prepare, proofread, and edit a variety of documents including correspondence, reports, presentations, and spreadsheets.
• Organize and maintain both physical and electronic filing systems, ensuring information is readily accessible.
• Handle incoming and outgoing communications, including phone calls, emails, and mail, directing inquiries to the appropriate personnel.
• Assist with data entry, record-keeping, and database management, ensuring accuracy and integrity of information.
• Coordinate office supply orders, manage inventory, and ensure proper functioning of office equipment.
• Process expense reports, invoices, and assist with basic budget tracking as required.
• Provide logistical support for special projects, events, and company initiatives.
• Act as a point of contact for internal and external stakeholders, providing excellent customer service.
• Ensure compliance with company policies, procedures, and relevant regulations.
• Undertake other administrative tasks as assigned to support overall office operations.

Required Skills

• Minimum of 2 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office software.
• Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, with a professional and articulate demeanor.
• High level of attention to detail and accuracy in all work performed.
• Ability to work independently with minimal supervision and collaboratively within a team environment.
• Demonstrated problem-solving capabilities and a proactive approach to challenges.
• Proven ability to handle confidential information with discretion and integrity.

Preferred Qualifications

• Associate's or Bachelor's degree in Business Administration, Office Management, or a related field.
• Experience working within the financial services industry or a large corporate environment.
• Familiarity with enterprise resource planning (ERP) or customer relationship management (CRM) systems.
• Experience with calendar management and virtual meeting platforms (e.g., Zoom, Microsoft Teams).

Perks & Benefits

• Competitive hourly pay with 30 guaranteed hours per week.
• Comprehensive health, dental, and vision insurance plans.
• Generous paid time off (PTO) and paid holidays.
• 401(k) retirement plan with company matching contributions.
• Opportunities for professional development, training, and career advancement within a global company.
• Employee assistance program for personal and professional support.
• Access to a wide range of employee discounts and wellness programs.
• A collaborative and supportive work culture that values diversity and inclusion.

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