About the Company
United Way of Metro Chicago is a non-profit organization dedicated to improving lives by mobilizing the caring power of communities to advance the common good. We focus on education, income, and health, working with partners across the region to create lasting change and build stronger, more equitable communities for all residents.
Job Description
Are you passionate about making a difference in your community? United Way of Metro Chicago is seeking a dedicated and organized Non-Profit Admin Assistant to join our dynamic team. This rewarding full-time position provides essential administrative support across various departments, playing a crucial role in the smooth operation of our initiatives and directly contributing to our mission. If you are a proactive problem-solver with excellent communication skills and a desire to contribute to meaningful work, we encourage you to apply. This is an on-site position located in our Lincoln Park office.
Key Responsibilities
- Manage general office operations, including ordering supplies, maintaining equipment, and organizing common areas.
- Provide administrative support to multiple departments and senior staff, including scheduling meetings, preparing reports, and managing correspondence.
- Organize and maintain physical and electronic filing systems to ensure efficient retrieval of documents.
- Assist with data entry, database management, and tracking key program metrics.
- Coordinate logistics for internal and external meetings, events, and workshops.
- Serve as the primary point of contact for office visitors and general inquiries, providing a welcoming and professional environment.
- Process invoices, expense reports, and other financial documentation in coordination with the finance department.
- Assist with the preparation of presentation materials, newsletters, and other communication pieces.
Required Skills
- Proven organizational skills with a strong attention to detail
- Excellent written and verbal communication abilities
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to manage multiple tasks simultaneously and prioritize effectively
- Strong interpersonal skills and a collaborative team player
- High level of professionalism and discretion
Preferred Qualifications
- Previous administrative experience in a non-profit environment
- Familiarity with CRM software (e.g., Salesforce) or donor management systems
- Associate's or Bachelor's degree
- Experience with basic financial processing
Perks & Benefits
- Comprehensive health, dental, and vision insurance plans
- Paid time off and holidays
- 401(k) retirement plan with company match
- Opportunity to contribute to a meaningful mission and make a tangible impact on the community
- Professional development opportunities
- Collaborative and supportive work environment
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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