Office Aide – Simple Tasks, Routine Work

About the Company

Duke University Health System is a world-renowned academic medical center located in Durham, North Carolina. We are dedicated to providing outstanding patient care, conducting cutting-edge research, and educating future healthcare leaders. Join our team and contribute to a supportive environment committed to excellence and community well-being.

Job Description

We are seeking a diligent and organized Office Aide to join our administrative support team. This entry-level position is perfect for individuals looking to gain experience in a professional office setting and contribute to the smooth operation of our departments. The successful candidate will perform simple, routine administrative tasks, ensuring efficient workflow and a positive work environment. This role does not require prior extensive experience, as training will be provided.

Key Responsibilities

• Sort, file, and retrieve documents and records accurately.
• Handle incoming and outgoing mail, including sorting and distribution.
• Assist with basic data entry and updating spreadsheets.
• Operate standard office equipment such as photocopiers, scanners, and fax machines.
• Maintain office supplies inventory and place orders as needed.
• Perform general clerical duties including photocopying, scanning, and collating.
• Provide front desk coverage or reception support as required, greeting visitors and directing inquiries.
• Ensure office common areas are tidy and organized.
• Run errands within the office building or campus as instructed.
• Support other administrative staff with various tasks to ensure smooth operations.

Required Skills

• High school diploma or equivalent.
• Basic computer proficiency (e.g., Microsoft Office Suite, email).
• Strong organizational skills and attention to detail.
• Ability to follow instructions accurately and complete tasks efficiently.
• Good verbal communication skills.
• Reliable and punctual work ethic.
• Ability to work independently and as part of a team.

Preferred Qualifications

• Prior experience in an office or customer service environment (volunteer or paid).
• Familiarity with medical office procedures or terminology (not required, but a plus).
• Experience with scheduling software or digital filing systems.

Perks & Benefits

• Comprehensive health, dental, and vision insurance.
• Retirement savings plan with employer contributions.
• Paid time off (vacation, sick leave, holidays).
• Tuition assistance and professional development opportunities.
• Employee wellness programs.
• Access to Duke University amenities and discounts.
• Life and disability insurance.

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