About the Company
First Internet Bank is a leading financial institution revolutionizing the banking experience through innovative online solutions. Headquartered in Fishers, Indiana, we are committed to providing exceptional service and cutting-edge products to our clients nationwide. We foster a dynamic and collaborative work environment where talent is recognized and growth is encouraged.
Job Description
We are seeking a highly organized and proactive Corporate Admin Assistant to provide comprehensive administrative support to our executive team and various corporate departments. The ideal candidate will be a detail-oriented professional with excellent communication skills, capable of managing multiple priorities in a fast-paced environment. This role is crucial in ensuring the smooth and efficient operation of our corporate functions.
Key Responsibilities
- Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Organize and coordinate corporate events, meetings, and conferences, including logistics, catering, and materials.
- Process and reconcile expense reports, invoices, and other financial documents.
- Act as a primary point of contact for internal and external stakeholders, handling inquiries and directing calls appropriately.
- Maintain organized filing systems, both digital and physical, ensuring data integrity and confidentiality.
- Assist with special projects and initiatives as assigned by executives or department heads.
- Order and maintain office supplies, ensuring adequate stock levels.
Required Skills
- Minimum of 2 years of administrative experience, preferably in a corporate setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to maintain confidentiality and exercise discretion.
- Proactive and resourceful approach to problem-solving.
- High school diploma or equivalent.
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration or related field.
- Experience with financial software or enterprise resource planning (ERP) systems.
- Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Prior experience in the financial services industry.
Perks & Benefits
- Competitive annual salary
- Generous Paid Time Off (PTO)
- Comprehensive health, dental, and vision insurance plans
- 401(k) retirement plan with company match
- Life and disability insurance
- Employee assistance program
- Opportunities for professional development and career growth
- Collaborative and supportive work environment
- Modern office facilities
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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