About the Company
Shaw Communications, a part of Rogers Communications, is a leading Canadian telecommunications company with a strong legacy in providing high-speed internet, TV, phone, and mobile services. Headquartered in Calgary, we are dedicated to connecting Canadians and fostering a collaborative, innovative work environment. We value diversity, empower our employees, and are committed to excellence in all we do, including supporting our remote workforce with cutting-edge tools and resources.
Job Description
We are seeking a highly organized and proactive Virtual Office Coordinator to join our corporate team. This is a 100% remote Work-From-Home (WFH) role, designed for an individual who excels in a virtual environment and can efficiently manage diverse administrative and operational tasks to support our corporate functions. The ideal candidate will be instrumental in ensuring the smooth operation of our virtual office, providing critical support to various departments, and enhancing team productivity through effective coordination and communication.
Key Responsibilities
- Manage virtual calendars, schedule meetings, and coordinate complex conference calls across different time zones.
- Organize and maintain digital files, records, and databases with meticulous attention to detail.
- Prepare presentations, reports, and other corporate documents using Microsoft Office Suite.
- Facilitate virtual team events, workshops, and training sessions, including technology setup and participant coordination.
- Serve as the primary point of contact for remote team members regarding administrative inquiries and support needs.
- Assist with onboarding processes for new remote employees, ensuring they have necessary access and resources.
- Procure and manage virtual office supplies and equipment as needed, coordinating logistics.
- Oversee communication flow, drafting professional correspondence and distributing important announcements.
- Proactively identify areas for process improvement within the virtual office environment.
Required Skills
- Proven experience as a Virtual Assistant, Office Coordinator, or similar administrative role in a remote setting.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Microsoft Teams, Zoom).
- Strong written and verbal communication abilities.
- Ability to work independently and manage multiple priorities in a fast-paced virtual environment.
- High level of discretion and professionalism when handling confidential information.
- Reliable high-speed internet connection and a dedicated home office setup.
Preferred Qualifications
- Post-secondary education in Business Administration or a related field.
- Experience with project management software (e.g., Asana, Jira).
- Familiarity with telecommunications industry practices or corporate environments.
- Experience supporting executive-level staff in a remote capacity.
Perks & Benefits
- Comprehensive health, dental, and vision benefits.
- Employee stock purchase plan.
- Generous paid time off and holidays.
- Opportunities for professional development and career growth.
- Access to Shaw/Rogers products and services at discounted rates.
- A supportive and inclusive remote work culture.
- Wellness programs and resources.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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