Private Household Assistant – Manage Family Schedule

About the Company

The Sterling Group Holdings is a well-established private family office managing diverse investments and philanthropic endeavors for a prominent family in Southern California. We are committed to fostering a supportive and organized environment, ensuring the smooth operation of their private household and personal affairs. Our team values discretion, efficiency, and a proactive approach to all tasks, enabling the family to focus on their professional and personal commitments with peace of mind.

Job Description

We are seeking a highly organized, discreet, and proactive Private Household Assistant to manage the complex family schedule and ensure the efficient operation of a private residence in Rialto, California. This role requires exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and prioritize tasks effectively. The ideal candidate will be a trusted individual capable of handling a wide range of responsibilities, from calendar management and travel arrangements to household administration and vendor coordination. This is an on-site, full-time position requiring flexibility and dedication.

Key Responsibilities

• Manage and maintain complex family calendars, scheduling appointments, meetings, and personal engagements.
• Coordinate all aspects of domestic and international travel, including itineraries, bookings, and accommodations.
• Oversee household staff (cleaners, gardeners, nannies) schedules and responsibilities, ensuring high standards are met.
• Manage household budgets, expenses, and petty cash, processing invoices and maintaining accurate records.
• Handle correspondence, phone calls, and emails with the utmost discretion and professionalism.
• Coordinate special events, parties, and social gatherings at the residence, from planning to execution.
• Procure household supplies, groceries, and personal items as needed, ensuring timely replenishment.
• Act as a liaison with vendors, contractors, and service providers for maintenance and repairs.
• Run errands and assist with various personal requests, demonstrating flexibility and resourcefulness.
• Maintain confidentiality and exercise good judgment in all aspects of the role.

Required Skills

• Minimum of 3 years of experience as a Household Assistant, Personal Assistant, or Executive Assistant in a private or high-profile setting.
• Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.
• Proficiency in calendar management software (e.g., Google Calendar, Outlook Calendar).
• Strong communication skills, both written and verbal, with a professional demeanor.
• High level of discretion, integrity, and confidentiality.
• Ability to work independently and proactively anticipate needs.
• Valid driver's license and reliable transportation.

Preferred Qualifications

• Bachelor's degree in Business Administration, Hospitality Management, or a related field.
• Experience with budget management and expense tracking software.
• Familiarity with local vendors and services in the Rialto/Inland Empire area.
• First Aid and CPR certification.

Perks & Benefits

• Competitive annual salary.
• Comprehensive health, dental, and vision insurance.
• Paid time off and holidays.
• Discretionary annual bonus based on performance.
• Opportunity to work in a supportive and professional environment.

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