About the Company
Columbia Valley Celebrations is a premier event planning company based in the Tri-Cities area of Washington, specializing in crafting unforgettable weddings and bespoke events. We pride ourselves on personalized service, meticulous attention to detail, and creating joyful, stress-free experiences for our clients. We believe every celebration should be a reflection of unique dreams and we work tirelessly to bring those visions to life.
Job Description
Are you a highly organized, creative individual with a passion for beautiful aesthetics and a knack for all things Pinterest? Columbia Valley Celebrations is seeking a vibrant and detail-oriented Wedding Planner Assistant to join our team for the busy seasonal wedding period. This role is perfect for someone looking to gain hands-on experience in the fast-paced world of event planning, offering a unique opportunity to support our lead planners in delivering magical wedding experiences. You will be instrumental in managing vendor communications, assisting with design mock-ups, organizing event logistics, and providing crucial on-site support. Your Pinterest expertise will be key in visual concept development and client presentations.
Key Responsibilities
- Assist lead wedding planners with all aspects of event coordination, from initial client meetings to post-event wrap-up.
- Conduct research for vendors, venues, and creative elements, presenting findings clearly.
- Develop and maintain detailed Pinterest boards for client wedding visions, sourcing inspiration for themes, decor, and aesthetics.
- Manage client communication, scheduling appointments, and following up on outstanding items.
- Prepare event timelines, checklists, and floor plans under the guidance of lead planners.
- Coordinate with vendors (florists, caterers, photographers, musicians) to confirm details and schedules.
- Assist with administrative tasks such as maintaining client files, processing invoices, and managing inventory.
- Provide on-site support during event setup, execution, and breakdown, ensuring smooth operations.
- Run errands as needed, including picking up supplies or client materials.
Required Skills
- Exceptional organizational and time management skills
- Proficiency in Pinterest for visual research, concept development, and mood board creation
- Strong verbal and written communication abilities
- High level of attention to detail and accuracy
- Ability to work independently and as part of a team in a fast-paced environment
- Proficient in Google Workspace (Docs, Sheets, Slides) or Microsoft Office Suite
- Reliable transportation and valid driver's license
Preferred Qualifications
- Previous experience in event planning, hospitality, or customer service roles
- Familiarity with event planning software or CRM systems
- Basic graphic design skills (e.g., Canva) for presentation materials
- A portfolio or examples of Pinterest boards showcasing aesthetic sensibility
Perks & Benefits
- Opportunity to gain invaluable hands-on experience in the wedding and events industry
- Work in a creative, inspiring, and supportive team environment
- Flexible seasonal schedule (peak season May-October)
- Potential for future full-time or recurring seasonal opportunities
- Networking opportunities with top-tier vendors in the Columbia Valley
- Direct mentorship from experienced wedding planners
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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