About the Company
Sotheby’s International Realty is a global leader in luxury real estate, connecting discerning clients with extraordinary homes and unparalleled service. Our Fort Wayne office embodies a commitment to exceptional professionalism, market expertise, and a dedication to supporting our agents and clients with the highest level of care. We foster an environment of collaboration, excellence, and a passion for creating bespoke experiences in the luxury market.
Job Description
We are seeking an exceptionally organized, proactive, and discreet Personal Assistant to provide comprehensive professional lifestyle management support to high-profile clients and executives within our Fort Wayne office. This critical role ensures seamless management of personal and professional affairs, allowing our key personnel and clients to focus on their core objectives. The ideal candidate will possess a meticulous eye for detail, superb communication skills, and the ability to anticipate needs and navigate complex schedules with grace and efficiency.
Key Responsibilities
- Manage complex calendars, scheduling appointments, and coordinating domestic and international travel arrangements.
- Handle personal errands, gift procurement, and comprehensive event planning for private and professional functions.
- Oversee household staff, external vendors, and personal projects as needed, ensuring timely completion and high standards.
- Manage personal finances, including bill payments, expense tracking, and liaising with financial advisors.
- Act as a primary gatekeeper, screening calls, managing correspondence, and prioritizing communications.
- Conduct thorough research and compile detailed reports on various topics relevant to personal and professional interests.
- Maintain strict confidentiality and discretion regarding all personal and professional information at all times.
- Coordinate and execute special projects and initiatives as assigned by executives and clients.
Required Skills
- Exceptional organizational and time management skills with a proven ability to multitask.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and modern communication tools.
- Superior written and verbal communication abilities, with a focus on professional etiquette.
- Strong problem-solving and decision-making capabilities, demonstrating initiative.
- Unwavering high level of discretion, integrity, and professionalism.
- Ability to work independently and prioritize tasks effectively in a fast-paced environment.
- Extensive experience with complex travel planning, itinerary creation, and schedule management.
Preferred Qualifications
- Bachelor's degree in Business Administration, Communications, or a related field.
- Proven experience supporting C-level executives or high-net-worth individuals.
- Familiarity with luxury service standards and an understanding of the real estate industry.
- Proficiency with project management tools or CRM systems.
- Fluency in a second language relevant to international clientele.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance plans.
- Generous paid time off and company holidays.
- Opportunities for continuous professional development and training.
- Access to exclusive luxury lifestyle networks and events.
- A supportive, dynamic, and collaborative work environment.
- 401(k) retirement plan with company match.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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