Administrative Assistant (Microsoft Teams) – Remote USA

About the Company

UnitedHealth Group is a diversified health care company dedicated to helping people live healthier lives and helping make the health system work better for everyone. We serve millions of people and support the health care system in many ways, from providing health benefits to offering information and technology-enabled health services. Our commitment to innovation and service excellence drives us to constantly seek talented individuals who share our vision for a healthier future.

Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to our remote teams. This position is 100% remote within the USA and requires strong proficiency in Microsoft Teams for daily communication, collaboration, and task management. The ideal candidate will be a proactive problem-solver with excellent communication skills and the ability to manage multiple priorities effectively in a fast-paced environment. You will be instrumental in ensuring the smooth operation of administrative functions, contributing directly to the success of our remote workforce.

Key Responsibilities

• Manage and maintain executive and team schedules, including coordinating meetings, appointments, and travel arrangements (when necessary).
• Organize and facilitate virtual meetings using Microsoft Teams, including setting up meetings, managing participants, sharing content, and taking minutes.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with discretion and professionalism.
• Support team members with various administrative tasks, ensuring efficient workflow.
• Manage and organize digital files and records within shared drives and Teams channels.
• Act as a primary point of contact for internal and external inquiries, directing them to the appropriate team members.
• Assist in project coordination and follow-up on action items.
• Order and manage office supplies for remote team members as needed.
• Facilitate onboarding logistics for new remote hires.

Required Skills

• Proven experience as an administrative assistant or in a similar role.
• Exceptional proficiency with Microsoft Teams for communication, collaboration, and meeting management.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple tasks simultaneously in a remote setting.
• High level of professionalism and attention to detail.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong problem-solving abilities and proactive approach.

Preferred Qualifications

• Associate's or Bachelor's degree in Business Administration or a related field.
• Experience supporting executive-level staff in a remote environment.
• Familiarity with project management tools (e.g., Asana, Trello).
• Experience working in a large, distributed organization.

Perks & Benefits

• Comprehensive health, dental, and vision insurance.
• 401(k) retirement plan with company match.
• Paid time off and holidays.
• Flexible work schedule (remote).
• Professional development opportunities.
• Employee assistance program.
• Wellness programs and resources.
• Life and disability insurance.

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