About the Company
Mortenson is a leading national builder, developer, and provider of energy and infrastructure services. We are dedicated to building a better tomorrow by delivering excellence in safety, innovation, and sustainability. With a strong presence in the Midwest, including Milwaukee, we empower our team members to achieve their full potential while contributing to iconic projects that shape communities.
Job Description
Join Mortenson, a leading construction firm, as a Construction Admin Assistant in Milwaukee, WI. This vital role supports our project teams directly on-site, ensuring smooth administrative operations from the ground up. The ideal candidate will possess a valid White Card (Construction Induction), demonstrate strong organizational aptitude, and adopt a proactive approach to supporting our dynamic construction environments. You will be instrumental in managing critical site documentation, coordinating schedules, and facilitating communication to keep our projects on track and on budget.
Key Responsibilities
- Manage and organize comprehensive site documentation, including project drawings, permits, RFI's, and daily reports.
- Assist with project scheduling, coordinating meetings, site visits, and special events.
- Process invoices, expense reports, purchase orders, and other financial documentation in a timely and accurate manner.
- Maintain accurate records of site personnel, equipment logs, and material deliveries.
- Facilitate clear and effective communication between site management, subcontractors, vendors, and suppliers.
- Ensure strict compliance with all site safety protocols and company administrative procedures.
- Order and manage office supplies, small equipment, and other necessities for the construction site office.
- Provide general administrative support to the project team, including data entry, filing, and correspondence.
- Assist with onboarding new site personnel and managing access control procedures.
Required Skills
- Valid Construction Induction White Card (or equivalent certification).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Exceptional organizational and time management skills with the ability to multitask.
- Strong verbal and written communication abilities for various stakeholders.
- Ability to thrive and work effectively in a fast-paced, demanding construction environment.
- High level of attention to detail and accuracy in all record-keeping and administrative tasks.
Preferred Qualifications
- Previous administrative or clerical experience specifically within the construction industry.
- Familiarity with construction management software platforms (e.g., Procore, Bluebeam, CMiC).
- Associate's degree or higher in Business Administration, Construction Management, or a related field.
- Basic understanding of construction processes, terminology, and project lifecycle.
- Experience with document control systems.
Perks & Benefits
- Comprehensive health, dental, and vision insurance coverage.
- 401(k) retirement plan with competitive company match.
- Generous paid time off, including vacation, sick leave, and company holidays.
- Opportunities for continuous professional development and career advancement within a leading firm.
- On-site training and dedicated mentorship programs.
- A collaborative, supportive, and inclusive team work environment.
- Employee assistance programs and wellness initiatives.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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