About the Company
Suffolk Construction is a leading national builder with a strong presence in Florida, renowned for transforming the construction experience by embracing innovation and technology. With a commitment to client satisfaction, operational excellence, and a culture of caring for its people, Suffolk delivers complex projects across various sectors including commercial, healthcare, education, and residential. We foster an environment where employees can thrive, grow, and contribute to impactful projects that shape communities.
Job Description
We are seeking a highly organized and proactive Construction Admin Assistant with a strong site focus to join our team in Hialeah, FL. This role is crucial in supporting our project managers and site teams, ensuring smooth administrative operations on active construction sites. The ideal candidate will have experience in a construction environment and a keen understanding of the fast-paced demands of site-based work. You will be responsible for a variety of administrative tasks, document control, and contributing to overall site efficiency and compliance, including an understanding of safety protocols.
Key Responsibilities
- Provide comprehensive administrative support to project managers, site superintendents, and construction teams.
- Manage and organize project documentation, including contracts, permits, drawings, RFIs, submittals, and change orders.
- Maintain accurate filing systems (digital and physical) and ensure all documents are up-to-date and accessible.
- Assist with scheduling meetings, preparing agendas, and distributing meeting minutes.
- Coordinate office supplies and site equipment needs, managing inventory and procurement.
- Process invoices, expense reports, and maintain financial records in coordination with accounting department.
- Act as a liaison between the site team, office personnel, vendors, and subcontractors.
- Assist in onboarding new site personnel, including paperwork and orientation.
- Support safety initiatives by maintaining safety logs, assisting with incident reporting, and ensuring compliance with site-specific safety protocols.
- Prepare various reports and presentations as required by the project team.
- Handle incoming calls and correspondence, directing inquiries appropriately.
Required Skills
- Minimum of 2 years of administrative experience, preferably in the construction industry.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational and time management skills with the ability to multitask effectively.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team in a dynamic, fast-paced environment.
- Detail-oriented with a high level of accuracy.
- Understanding of construction project lifecycle and site operations.
- Basic knowledge of construction site safety practices and documentation.
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration, Construction Management, or related field.
- Experience with construction management software (e.g., Procore, Primavera, Bluebeam).
- Familiarity with local building codes and permitting processes.
- OSHA 10 or 30-hour certification.
Perks & Benefits
- Competitive salary and performance bonuses.
- Comprehensive health, dental, and vision insurance.
- 401(k) retirement plan with company match.
- Paid time off and company holidays.
- Opportunities for professional development and career advancement.
- Employee assistance program.
- Collaborative and supportive work environment.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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