About the Company
Ochsner Lafayette General Medical Center is a leading healthcare provider in Louisiana, committed to delivering exceptional patient care and advancing medical innovation. As part of the wider Ochsner Health system, we foster a collaborative environment where our team members are empowered to make a significant impact on community well-being. We are dedicated to excellence, integrity, and compassion in all we do.
Job Description
We are seeking a highly organized and proactive Personal PA with a primary focus on travel coordination to support our executive team. This role requires exceptional attention to detail, strong communication skills, and the ability to manage complex itineraries and logistics with precision. The successful candidate will be instrumental in ensuring seamless travel experiences for our senior leadership, allowing them to focus on strategic initiatives without administrative burdens.
Key Responsibilities
- Manage all aspects of domestic and international travel arrangements for assigned executives, including flights, hotels, ground transportation, and visa applications.
- Develop detailed travel itineraries and comprehensive briefing materials for each trip.
- Coordinate meeting schedules and appointments during travel periods, ensuring optimal use of executive time.
- Handle expense reporting and reconciliation related to travel.
- Proactively anticipate travel needs and potential issues, providing solutions before they arise.
- Maintain executive calendars, schedule appointments, and manage correspondence.
- Assist with other administrative tasks as needed, including presentations and report preparation.
- Ensure confidentiality and discretion in all executive support functions.
Required Skills
- Minimum of 3 years of experience as a Personal Assistant or Executive Assistant, with a strong emphasis on travel coordination.
- Demonstrated expertise in booking complex domestic and international travel.
- Proficiency with travel booking platforms and expense management software.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- High level of professionalism and discretion.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Preferred Qualifications
- Bachelor's degree in Business Administration, Hospitality, or a related field.
- Experience supporting C-level executives in a fast-paced environment.
- Knowledge of global travel regulations and customs.
- Ability to work independently and as part of a team.
Perks & Benefits
- Comprehensive health, dental, and vision insurance.
- Generous paid time off and holidays.
- 401(k) retirement plan with company match.
- Opportunities for professional development and career growth.
- Employee wellness programs.
- Access to cutting-edge medical facilities and services.
- Dynamic and supportive work environment.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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