About the Company
Indiana University is a world-class public research university system with multiple campuses across Indiana. The Indianapolis campus, known as IUPUI, is a vibrant urban campus committed to advancing the intellectual growth and career development of its students, faculty, and staff. We foster an inclusive environment where individuals can thrive and contribute to the community.
Job Description
We are seeking a dedicated and organized Student Office Associate to join our administrative team at Indiana University’s Indianapolis campus. This part-time position offers a valuable opportunity for a student to gain professional office experience in a supportive university environment. The role involves performing a variety of administrative and clerical tasks to ensure the smooth operation of our office, supporting both staff and faculty. Ideal candidates will be proactive, detail-oriented, and possess excellent communication skills. This role is perfect for students looking to balance their academic pursuits with practical work experience, offering consistent Monday-Friday day shifts.
Key Responsibilities
- Greet and assist visitors, students, faculty, and staff in a professional and courteous manner.
- Manage incoming and outgoing mail, packages, and deliveries.
- Answer and direct phone calls, take messages, and provide general information.
- Assist with data entry, filing, scanning, and maintaining organized records.
- Prepare and process various documents, reports, and correspondence.
- Schedule appointments and maintain calendars for office staff.
- Maintain office supply inventory and place orders as needed.
- Assist with setting up meeting rooms and preparing materials for presentations.
- Provide general administrative support to various departments as assigned.
- Ensure the office environment remains tidy and welcoming.
Required Skills
- Currently enrolled as a student (undergraduate or graduate).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Ability to work independently and as part of a team.
- Reliable and punctual, with a strong work ethic.
- Attention to detail and accuracy.
Preferred Qualifications
- Previous experience in an office or customer service setting.
- Familiarity with university administrative procedures.
- Experience with office equipment (copiers, scanners, multi-line phones).
Perks & Benefits
- Flexible scheduling to accommodate academic commitments.
- Opportunity to gain valuable professional experience in a university setting.
- Supportive and collaborative work environment.
- Access to university resources and facilities.
- Convenient campus location.
- Networking opportunities with faculty and staff.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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