About the Company
United Way Suncoast is a non-profit organization dedicated to breaking the cycle of poverty and improving lives throughout the Tampa Bay region, including Pasco County. We focus on education, financial stability, and health to create lasting community change. Our team is passionate, collaborative, and deeply committed to our mission, working daily to empower individuals and strengthen communities.
Job Description
Join United Way Suncoast as an Admin Assistant with a passion for our non-profit mission. This crucial role provides comprehensive administrative support to various departments, ensuring the smooth operation of our daily activities. You will be instrumental in managing schedules, coordinating events, preparing communications, and maintaining records, directly contributing to our efforts to create a better future for all in Pasco County. If you are organized, detail-oriented, and eager to make a tangible difference, we encourage you to apply.
Key Responsibilities
- Manage calendars, schedule meetings, and coordinate appointments for leadership and teams.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Organize and maintain physical and electronic filing systems.
- Assist with the planning and execution of events, workshops, and outreach activities.
- Handle incoming calls, emails, and mail, directing inquiries appropriately.
- Process invoices, expense reports, and other financial documentation with accuracy.
- Support volunteer management and donor engagement initiatives.
- Order and maintain office supplies, ensuring a well-stocked and functional environment.
- Act as a point of contact for internal and external stakeholders, providing excellent customer service.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- Attention to detail and accuracy.
- Ability to handle multiple tasks and prioritize effectively.
- Professional demeanor and strong interpersonal skills.
- High school diploma or equivalent.
Preferred Qualifications
- Associate's degree or higher in Business Administration or a related field.
- Previous experience in a non-profit organization.
- Familiarity with CRM software (e.g., Salesforce, Raiser's Edge).
- Experience with event coordination and project support.
- Knowledge of local community resources in Pasco County.
Perks & Benefits
- Comprehensive health, dental, and vision insurance.
- Paid time off (vacation, sick leave, holidays).
- 401(k) retirement plan with company match.
- Life and disability insurance.
- Opportunities for professional development and growth.
- A collaborative and mission-driven work environment.
- The profound satisfaction of making a direct impact on your community.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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